In addition to providing email and voice calling features, BlackBerry smartphones store information about your contacts, appointments, tasks and notes. You can keep this information synchronized with the information in Microsoft Outlook using BlackBerry Desktop Software. This software is included on a disc with many BlackBerry phones. It can also be downloaded from the BlackBerry website. BlackBerry Desktop Software only requires one initial configuration and then it automatically synchronizes Outlook with your device whenever it detects your BlackBerry.
Insert the CD that came with your BlackBerry device into your computer. If you do not have the disc or if your computer does not have a disc drive, you can download the software from the Internet (see Resources). Install and open the BlackBerry Desktop Software on your computer.
Connect your BlackBerry to a USB port on your computer using the USB data cable that came with your phone. Click "Get Started With This Device" in the BlackBerry Desktop Software window on your computer.
Click "Add My Enterprise Email Account" if your BlackBerry is associated with BlackBerry Enterprise Server. If it is not or you don't want to synchronize information from your corporate email address, click "Don't Add the Account."
Create a name for the software to use to identify your BlackBerry . Type the name into the text field. Click "Next." Select the "Organized Data" check box and click "Next." Click "Finish."
Click "Organizer" in the BlackBerry Desktop Software window. Select "Configure Settings."
Select the check box next to a type of data that you want to synchronize between your BlackBerry and Outlook. Click "Setup." Select Outlook from the list of applications on your computer. Click "Next." Select a synchronization direction and click "Next," then "Finish." Repeat this step for each type of data that you want to synchronize.
Click "Sync" to synchronize the data. Your computer will automatically synchronize the data that you specified each time you connect your BlackBerry to your computer.
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